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Details - Coordinator, Graduation & Student Events

Coordinator, Graduation & Student Events

Job No.:565245

Work type:Continuing

  • Full time/Continuing
  • Position located at Bundoora Campus, Melbourne
  • HEO6 – $82,125- $88,607 plus 17% superannuation 

About the position

Accountabilities for this role may include the development and application of business rules and timelines to support planning, event & guest experience design, liaising with sub-contractors and suppliers, managing resource allocation, contributing to copy writing and script management, ceremonial protocol awareness and application, venue scoping and liaison, event evaluation and process improvement and supporting the overall guest and stakeholder experience of the all domestic and international graduations program. The role will be a central point of organisation and quality control to produce structured, resource efficient and guest-centred events and activations and will provide expert advice on the application of the University’s style guide and industry best practice.

Skills and Experience

To be considered for this position, you will have;

  • Degree with subsequent relevant experience in the field of event management and/or marketing or extensive experience, leading to either the development of specialist expertise or to the development of broad knowledge in an administrative field, or an equivalent alternate combination of relevant knowledge, training and/or experience.
  • Excellent professional event management skills including experience in adhering to established institutional standards, protocol, good attention to detail and time management.
  • High level communication and interpersonal skills, including the ability to develop effective and positive working relationships with colleagues, students, subcontractors and other stakeholders.
  • Demonstrated awareness of mapping and managing guest experience within an event so as to meet expectation of all stakeholders and in accordance with industry best practice.
  • Demonstrated ability to set priorities and monitor workflows within own area of responsibility.
  • Demonstrated organisation and problem-solving skills, with an ability to manage several different projects concurrently.
  • Demonstrated ability to gain a conceptual understanding of relevant policies, procedures or systems and interpretation in the application of policy and/or precedent.
  • Ability to innovate and take responsibility for outcomes including proactive commitment to process and product improvement

Please refer to the Position Description for other duties, skills and experience required for this position.

Welcome to Bundoora campus – Please click on the video link below: 



  • 17% employer contributed superannuation
  • On site child care facilities
  • Flexible work arrangements
  • Discounts for staff and their family members to study a range of La Trobe courses

How to apply

Closing date:  By 11:55pm, 29/11/2022

Position Enquiries:  Marnie Long Hiring Manager via email marnie.long@latrobe.edu.au

Recruitment Enquiries:  Rachel.li@latrobe.edu.au

Position Description below:

Download File PD - 50133307 - Coordinator, Graduation & Events.pdf

Only candidates with Full Working Rights in Australia may apply for this position.

COVID-19 Vaccination Requirements

The University’s Health and Safety Procedure – COVID-19 Vaccination and Other Measures, requires staff engaged to perform work onsite at La Trobe University to be Fully Vaccinated against COVID-19 unless they are exempt from being vaccinated due to a recognised medical contraindication.  This position will require the incumbent to work onsite.  As such, an offer of employment will be conditional upon the applicant being Fully Vaccinated against COVID-19 or medically exempt from receiving a COVID-19 vaccination, and providing satisfactory evidence of their vaccination or exemption status to the University.

Please submit an online application ONLY and include the following documents:

  • Cover letter including a paragraph outlining your suitability for the position based on   information outlined in the PD; and
  • An up to date resume;

Please scroll down to apply.

Why La Trobe: 

  • Develop your career at an innovative, global university where you’ll collaborate with community and industry to create impact. 
  • Enjoy working on our inspiring and stunning campuses – the perfect hub for industry, students and academics 
  • Help transform the lives of students, partners and communities now and in future


All La Trobe University employees are bound by the Working with Children Act 2005.  If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.



Closing Date:

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