- Part time 0.6FTE
- Continuing
- Bendigo Campus
- Work with inspiring people who are driven to make a difference!
About the position
Located regionally, this position will provide administrative services to support the operations of the schools and will have responsibility for the provision of high-quality customer service and high-level administrative support services and advice to academic staff. In collaboration with the Senior Coordinator and the Administration Coordinator, the incumbent will work as part of a team to assist in ensuring that School objectives are met, and that University policies and procedures are followed. In so doing the incumbent will observe a high standard of confidentiality.
Duties will include but are not limited to:
- Provide high level administrative support to the core operations within the Office of the Provost and Schools at the Regional campuses.
- Provide professional advice and recommendations within specific parameters/professional guidelines to support informed decision making.
- Contribute to organisation of Teaching School Events.
- Work as a part of a team to build and maintain relationships within La Trobe University as well as with outside bodies to support the activities of the Regional Operations Team.
- In conjunction with relevant staff, develop and maintain accurate promotional material and participate in university activities as required.
- Provide secretariat support to nominated committees and School meetings. This will involve organisation of meetings, arranging online-conferencing, preparation and distribution of agendas and minutes, tracking the outcomes of meetings, and providing a report on actions arising from meetings, maintenance of accurate membership details and terms of reference.
Skills and Experience
- Completion of a degree without subsequent relevant work experience; or an equivalent combination of relevant experience and/or education/training.
- Excellent written and oral communication and interpersonal skills, including the ability to develop excellent working relationships with, colleagues, students, and other stakeholders.
- Demonstrated capacity to organise work effectively and efficiently and deliver outputs in a timely manner.
- Demonstrated ability to work independently and as part of a team, follow established procedures with limited supervision and contribute positively to an effective team.
- High level proficiency in computer software packages including word processing, spreadsheets, databases, electronic mail, and the use of the internet as a research tool.
- Demonstrated ability to manage sensitive and/or confidential situations and deal with difficult situations.
Please refer to the Position Description for other duties, skills and experience required for this position.
Welcome Video - Victorian Regional campuses – See link below;
https://www.youtube.com/watch?v=w-NZBy693Go
Benefits:
- 17% employer contributed superannuation
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
How to apply
Closing date: By 11:55pm, Thursday 15th May 2025
Position Enquiries: Liz McKinley, Administration Coordinator
via email E.McKinley@latrobe.edu.au
Recruitment Enquiries: Lisa White, Talent Acquisition Consultant,
via email Lisa.White@latrobe.edu.au
Position Description below:
PD - Administration Officer 0.6EFT BE Continuing.pdf
Only candidates with Full Working Rights in Australia may apply for this position.
Please submit an online application ONLY and include the following documents:
- A Cover letter outlining how your skills and experience are relevant to this position, and;
- An up-to-date resume.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
