- Full time
- Continuing
- Bundoora Campus
- Be part of a passionate and innovative team
About the position
The Deputy Vice-Chancellor, Research and Industry Engagement (DVCRIE) portfolio provides strategic direction and support for research and research performance at La Trobe University and consists of the Office of the DVCRIE, Research Office, Office of PVC Industry Engagement, Office of PVC Research Capability, and the Office of the PVC Graduate and Global Research.
The position of Senior Executive Support will provide a high level of executive assistance and professional administrative support across the DVCRIE portfolio, primarily support for the Pro Vice-Chancellor Industry Engagement. The Pro Vice-Chancellor Industry Engagement leads a team of engagement professionals who lead and support engagement with industry in collaboration with academic and professional colleagues across La Trobe University.
Reporting to the PVC Industry Engagement, the incumbent will be responsible for providing executive support including effective calendar and meeting management, meeting coordination and secretariat support whilst maintaining high quality level liaison with partners and stakeholders. This role ensures the Pro Vice-Chancellor (Industry Engagement) is prepared and informed on relevant matters in a timely manner. This includes researching, preparing and ensuring responses to emails, diary requests and phone calls occur in a timely manner.
In providing this support the position collaborates with the DVCRIE Portfolio senior executive support staff, administrative support staff across the University, and external partners. The incumbent will work as part of a team, contribute significantly to the efficient functioning of the DVCRIE Portfolio administrative support teams and observe a high standard of confidentiality.
Skills and Experience
To be considered for this position, you will have:
- Educational Background: Degree with relevant experience or extensive experience in an administrative field, or an equivalent combination of knowledge, training, and experience.
- Technical Proficiency: Advanced skills in Microsoft Office and general computer applications, including database applications and AI and online collaboration tools. Familiarity with customer relationship management (CRM) databases and reporting.
- Communication Skills: Excellent interpersonal and communication skills, with the ability to build rapport and liaise effectively with people at all levels.
- Organizational Skills: Demonstrated planning and organizational skills, with the ability to coordinate work, manage a busy schedule, and meet competing deadlines.
Please refer to the Position Description for other duties, skills and experience required for this position.
Welcome to Bundoora campus – Please click on the video link below:
https://f.io/KDo0ceng
Benefits:
- 17% employer contributed superannuation
- On site child care facilities
- Flexible work arrangements
- Discounts for staff and their family members to study a range of La Trobe courses
How to apply
Closing date: By 11:55pm, Sunday 27th July 2025
Position Enquiries: Leah Kivivali, Senior Manager, Office of DVC Res & Industry Engagement
via email L.Kivivali@latrobe.edu.au
Recruitment Enquiries: Lisa White, Talent Acquisition Consultant,
via email Lisa.White@latrobe.edu.au
Position Description below:
PD - Senior Executive Support .pdf
Only candidates with Full Working Rights in Australia may apply for this position.
Please submit an online application ONLY and include the following documents:
- A Cover letter;
- An up to date resume and
- A separate document addressing each bullet point under the Essential Criteria ‘Skills and knowledge required for the position’, which is located in the position description.
Please scroll down to apply.
Aboriginal and Torres Strait Islander Applicants
We welcome and strongly encourage applications from Aboriginal and Torres Strait Islander people.
La Trobe University is committed to creating a diverse and inclusive workforce. We take an intersectional approach by actively supporting and encouraging people of all backgrounds and abilities to submit an application and aim to ensure that the recruitment and employee experience is as accessible and inclusive as possible. Flexibility in interview format will be offered to shortlisted candidates.
All La Trobe University employees are bound by the Working with Children Act 2005. If you are successful, you will be required to hold a valid Victorian Employee Working with Children Check prior to commencement.
